Effective January 11, 2024:

Travel reimbursements are handled by the College of Engineering Shared Environment. If you are a UW employee (anyone with an appointment in Workday), fill out this form to submit your travel reimbursement request. If you are a UW student who is NOT employed by the University, fill out this form to submit your travel reimbursement request. By submitting this form, you confirm you have not previously been reimbursed for any of these costs from any source.

Note: On the form, please make sure that “College of Engineering Shared Environment” shows in the Shared Environment box. If it does not, please choose to route it to the College of Engineering Shared Environment. If you have any questions, please write to the MSE Administrator at lanip@uw.edu.

Please submit the preapproval and receipts for a travel reimbursement. Please note that all requests must be accompanied by preapproval. All travel must follow UW travel policies. Your grant and contract sponsors may have more rigid regulations, and they supersede the UW policy.

Meals Per Diem: If you are requesting meals per diem and do not know the rate, put 1.00 in the Total Meals Per Diem box. Then, in the Additional Comments box, state you do not know the correct per diem rate and list the days and meals (breakfast, lunch, and/or dinner) for which you would like to claim a meal per diem. The Shared Environment will calculate the appropriate meal per diem amount when they enter the expenses into Workday, based on your location of travel and the days and meals for which you are requesting a meal per diem.

If you are splitting the reimbursement costs between two separate reimbursements, include a note in the Additional Details section about which costs should be reimbursed now and which were reimbursed earlier or will be reimbursed later.