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Faculty Resources

ASE Time Tracking

As per negotiations with the academic student employee (ASE) union, ASEs (aka TAs and RAs) will receive sick leave, holidays, and a personal holiday beginning with the fall 2022 quarter.

  1. ASEs must enter the requests in Workday.
  2. The faculty supervisor must approve. The process is the same for faculty who approve leave for post-docs and staff.
  3. The MSE department has no additional policies regarding ASE time off.

MSE faculty must plan their hiring for the full academic year. The system is set up so that the sick leave and personal holiday will be preloaded into Workday along with the appointment – but only if the appointment is for the full academic year. Payroll and the ISC do not have a process in place for ASEs who only have a one quarter appointment.

The MSE department will send out letters in the fall that cover all three academic year quarters. MSE faculty should work with MSE staff and advisors to plan graduate student hiring.

View the full HR policy

Grant Submissions

Please review policies and access the submission form.

Policies & Procedures

For detailed information on grants, food and alcohol, gifts, grants, grant management, hiring, payroll, procurement, travel and more, visit the Policies & Procedures

Coronavirus resources for teaching

Campus coronavirus resources (other than teaching)

Curriculum development and scheduling

Current Materials Science and Engineering Course Descriptions

How to Publish Your Course Description in MyPlan
For guidance on how to publicize your course directly to prospective students via MyPlan.

The law

As faculty, you have certain legal obligations to protect student privacy under federal law; to avoid legal trouble, please review your legal obligations.

FERPA in an Nutshell: From the UW Seattle Registrar

Faculty and Staff Guide to FERPA: great one page tip sheet from UW Tacoma.

Grading policies

Faculty Resources on Grading (FROG) site

UW Grade Reporting
Includes UW policies on awarding Incompletes and not issuing grades at the end of the quarter (AKA awarding an "X" for a grade)

Assigning the Appropriate Credit (Office of the Registrar)
For guidance on how much work is expected for independent study/research credit, as well as guidance for new course development

Departmental forms

Key request form for faculty/staff

Food & beverage authorization

For procurement and reimbursement, including travel reimbursement, view our dedicated Ordering and Purchasing page.

Leaves etc.

Faculty absence notification


Faculty collegial peer evaluation

TA evaluation (MSE form)

TA evaluation: end-of-quarter report (Graduate School form)

Sponsored research proposal

Do you have an upcoming grant submission, contract, supplement, extension or NDA that you need approved? Email details to to get the process started!