ASE Time Tracking
As per negotiations with the academic student employee (ASE) union, ASEs (aka TAs and RAs) will receive sick leave, holidays, and a personal holiday beginning with the fall 2022 quarter.
- ASEs must enter the requests in Workday.
- The faculty supervisor must approve. The process is the same for faculty who approve leave for post-docs and staff.
- The MSE department has no additional policies regarding ASE time off.
MSE faculty must plan their hiring for the full academic year. The system is set up so that the sick leave and personal holiday will be preloaded into Workday along with the appointment – but only if the appointment is for the full academic year. Payroll and the ISC do not have a process in place for ASEs who only have a one quarter appointment.
The MSE department will send out letters in the fall that cover all three academic year quarters. MSE faculty should work with MSE staff and advisors to plan graduate student hiring.
Grant Submissions
Please review policies and access the submission form.
Policies & Procedures
For detailed information on grants, food and alcohol, gifts, grants, grant management, hiring, payroll, procurement, travel and more, visit the Policies & Procedures.
Coronavirus resources for teaching
- Teaching and Grading During the Coronavirus Outbreak (UW Campus Center for Teaching and Learning). This is an excellent, all encompassing resource. Consult the Technology section if you need immediate guidance getting started with Zoom, Panopto, or Canvas. Both videos and text instruction are included.
- College of Engineering Online Learning support page.
- UW IT has been running daily Learning Technologies Workshops and Office Hours. Don't forget to RSVP if you plan on attending a session.
- Zoom help from Zoom.us: Good for help on advanced topics.
- TAs and faculty who want to have more control over their whiteboard experience over Zoom may want to check out a Wacom Tablet.
- Higher quality more consistent audio can be delieved by using a headset with a noice cancelling mic.
Campus coronavirus resources (other than teaching)
- UW Campus COVID-19 Main Reference Page
- Mitigating Impacts to Research Activities due to COVID-19 (UW Office of Research)
- Coping with Stress Related to the Coronavirus Outbreak (UW Counseling Center)
Curriculum development and scheduling
Current Materials Science and Engineering Course Descriptions
How to Publish Your Course Description in MyPlan
For guidance on how to publicize your course directly to prospective students via MyPlan.
The law
As faculty, you have certain legal obligations to protect student privacy under federal law; to avoid legal trouble, please review your legal obligations.
FERPA in an Nutshell: From the UW Seattle Registrar
Faculty and Staff Guide to FERPA: great one page tip sheet from UW Tacoma.
Grading policies
Faculty Resources on Grading (FROG) site
UW Grade Reporting
Includes UW policies on awarding Incompletes and not issuing grades at the end of the quarter (AKA awarding an "X" for a grade)
Assigning the Appropriate Credit (Office of the Registrar)
For guidance on how much work is expected for independent study/research credit, as well as guidance for new course development
Departmental forms
Key request form for faculty/staff
For procurement and reimbursement, including travel reimbursement, view our dedicated Ordering and Purchasing page.
Leaves etc.
Evaluations
TA evaluation (MSE form)
TA evaluation: end-of-quarter report (Graduate School form)
Sponsored research proposal
Do you have an upcoming grant submission, contract, supplement, extension or NDA that you need approved? Email details to mse-grants@uw.edu to get the process started!