FAQs for Faculty & PIs
Account creation & approvals
Do I need to take any action for the students in my lab to use the MSE department lab or shops?
- Sign up for an MSE Shops CORAL account. On the User Role page, select "non-user" (you can change your user role later if necessary). Check the "PI" box at the bottom of the page.
- Your students will e-mail you an individualized approval link that you must visit and agree to as their sponsor. This step is to ensure that PIs are aware of lab and shop fees that may be charged to their budgets.
How do I set up the students in my class for MSE accounts?
My budget is expiring. How do I switch my students to a new budget number?
- Instruct your students to change the budget number in their account with these steps:
- Log in to CORAL.
- Go to the "My Profile" tab.
- Press the "Budget Numbers" button (upper left) and enter the new budget number.
- If your budget has already expired, or you would like to prevent any future charges to your budget, contact firstname.lastname@example.org and ask to have the account associated with your budget number deactivated.
What are the MSE Department Lab/Shops rates?
Visit the rates page.
Is everyone paying the same rates?
According to the UW rules for revenue centers, all internal UW users must be charged the same rates. The MSE department is covering the fees for students doing coursework & MSE-sponsored teamwork, and is working with other academic departments and the COE to get support for non-MSE undergrad student shop fees. Researchers from all departments, including MSE, are charged the same rates. Industry users and non-UW academic users have higher rates. Students who are paying regular tuition will be trained and given access to all STF equipment free of charge. STF equipment use policies is governed by the Student Tech Fee Committee.
What are these fees used for?
Lab and shop fees are based on the actual cost of operating each MSE instrument and shop. Fees help pay for:
- Technical staff salariesf
- Consumables such as drill bits and thermocouples
- Equipment maintenance
My group is doing unfunded research or obtaining preliminary data. Is there a way to waive Lab/shop fees?
The MSE department will sometimes subsidize fees for MSE faculty to obtain preliminary data for proposal submission, or for MSE grad students to do unfunded research. To discuss this possibility, please email Prof. Jihui Yang at email@example.com. This department subsidy is only available to members of the MSE Department.
Does the MSE department subsidize lab and/or shop fees for undergraduate research?
The MSE department subsidizes fees for MSE undergraduate coursework, including MSE 310, MSE 311, MSE 312, MSE 313, MSE 491, MSE 492 and MSE 499. Undergraduates who are not receiving academic credit for research are subject to lab and shop fees under the same policies as graduate students and PIs should provide them with a budget number for their work.
How should I budget for lab and shop fees in proposals for federal grants & contracts?
Lab and shop fees are generally allowed for federal grants & contracts as long as they benefit the project and fit the stated scope of work. When preparing budgets for proposals, list shop fees under object code 03 Campus Services.
Will I be charged the "Lab Engineer/Staff consulting" rate?
You will be charged for staff time if the shop staff or lab engineers spend significant time on your project, such as making an instrument for your research or setting aside an entire day to train your lab members. You won’t be charged staff time for most shop use by students, such as if your student is making or testing a part and has a question about how to use a machine.
When will I be billed?
All fees are charged to UW budgets monthly.
Where can I see detailed invoices for Lab and Shop fees?
Who do I contact for billing questions?
E-mail firstname.lastname@example.org for billing questions.